Day Of Event Coordination

1. Planning Review

• Initial consultation to review event plans

• Review of vendor contracts and key event details

• Coordination checklist to ensure nothing is overlooked

 

2. Vendor Coordination

• Communication with vendors prior to the event

• Confirmation of vendor arrival times and services

• Point of contact for vendors on event day

 

3. Event Layout & Setup Guidance

• Review of ceremony or event layout

• Guidance on décor placement and setup plans

• Coordination of setup with vendors and venue

 

4. Guest Experience Oversight

• Assistance directing guests as needed

• Coordination of key moments and event flow

• Ensuring guest experience runs smoothly

 

5. Event Timeline Management

• Creation of a detailed event day timeline

• Coordination of vendor arrival and setup schedule

• Management of event flow throughout the day

 

6. Final Event Preparation

• Final planning meeting prior to the event

• Confirmation of final details with vendors

• Coordination of rehearsal if applicable

 

7. Event Day Coordination

• Lead coordinator on site during the event

• Vendor management and timeline execution

• Oversight of décor setup and event details

• Coordination of event transitions and key moments

• Assistance with vendor breakdown and departures

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